Smith-Bryant Post 572

POST 572 CONSTITUTION

ARTICLE V – OFFICERS

 

Section 1.  The administrative affairs of this Post of the American Legion shall, except as may be otherwise provided by the By-Laws, be under the supervision of a Post Executive Committee, which shall consist of at least (3) members in addition to the Officers of the Post.  The term of office of members of the Post Executive Committee shall be for one (1) year.  This Post, by its By-Laws, may provide for such other standing committees as the business of the organization may require.

Section 2.  The officers of the Post shall be a Commander, a Vice Commander, an Adjutant, a Finance Officer, a Judge Advocate, a Chaplain, a Sergeant At Arms, a Service Officer, a Post Historian and such officers as may be deemed necessary to satisfy the Post Objectives.

Section 3.  A nominating committee shall be appointed by the Post Executive Committee, who shall report their nominations to the regular monthly meeting next preceding the annual election of officers.  Nominations may also be made from the floor at such meeting, and again at the meeting for the annual election.

Section 4.  All Officers and Executive Committee members shall be elected annually, by majority vote on written ballots, at a Post meeting held not less than fifteen (15) days prior to the Department Convention, and shall be installed not later than the first regular Post meeting in October following their election.  Only those members holding current calendar year membership cards shall have the privilege of vote in the election.  They shall hold office until their successors are duly installed.  Any Post Officer or Post Executive committee member  may be removed for cause by the Post Executive Committee, a two-thirds (2/3) vote of said committee being necessary to effect such removal.  The membership shall be entitled to be present at the Post Executive Committee meeting without voice or vote.  The decision of the Post Executive Committee shall be subject to approval or reversal by the Post membership at the next regular Post meeting where a quorum is present.

Section 5.  The duties of Officers and Executive Committee members shall be those usually appertaining to such Officers or Committee members and as further provided in the By-Laws.

Section 6:  Officers and Executive Committee members are expected to attend the regular meeting of the Post and Post Executive Committee.  Failure of any Officer or Executive Committee member to attend three (3) successive meetings without reasonable cause having been furnished to the Post Adjutant or Post Commander shall be cause for forfeiture of said office.  The Post Executive Committee shall decide, when an Officer by their failure to attend (3) successive business meetings has forfeited their right to continue in the office, when or whether to declare such office vacant, and when to order an election to fill the vacancy.

Section 7.  In case of vacancy in any office for any cause, the said vacancy shall be filled, at any regular meeting provided at least fifteen (15) days’ notice of such election has been given to the members. 

 

POST 572 BY-LAWS

ARTICLE III – DUTIES OF OFFICERS

 

Section 1.  Duties of Post Commander- - It shall be the duty of the Post Commander to preside at all meetings of the Post and to have general supervision over the business and affairs of the Post, and such officer shall be the Chief Executive Officer of the Post.  The Post Commander shall approve all orders directing the disbursement of funds and shall make an annual report covering the business of the Post for the year, and recommendations for the ensuing year, which shall be read at the annual meeting and a copy thereof immediately forwarded to the Department Adjutant.  The Post Commander shall see that this Constitution and By-Laws is observed.  The Post Commander shall perform such other duties as are directed by the Post.

Section 2.  Duties of Post Vice Commander—The Post Vice Commander shall assume and discharge the duties of the office of Post Commander in the absence or disability of, or when called upon by the Post Commander and shall be fully involved in, and responsible for, all aspects of Post Membership.

Section 3.  Duties of the Post Adjutant—The Post Adjutant shall have charge of and keep a full and correct record of all proceedings of all meetings, keep such records as the Department and National Organizations may require, issue membership cards, handle certificates of transfer, render reports of membership annually or when called upon at a meeting, and under direction of the Post Commander, handle all correspondence of the Post.  The Post Adjutant shall comply with Article V, Section 5, Department Constitution by reporting election results to Department within 10 days.

Section 4.  Duties of the post Finance Officer—The Post Finance Officer shall have charge of all finances and see that they are safely deposited in some local bank or banks and shall report once a month to the Post Executive Committee and the Post, in writing the condition of the finances or necessities for raising funds with which to carry on the activities of the Post.  The Post Finance Officer shall sign all checks disbursing the moneys of the Post, with checks over $100 to be countersigned by the Post Commander or Adjutant, as authorized by the Post Executive Committee.  The Post shall furnish such surety bond in such sum as shall be fixed by the Post Executive Committee.

Section 5.  Duties of the Post Judge Advocate—The Post Judge Advocate shall supply professional advice in the conduct of the Post business, or to retain proper counsel.  The Post Judge Advocate shall be the responsible person of any committee concerning the amendment of the Post Constitution or By-Laws.  The Post Judge Advocate shall be in charge of the annual Review of the Post financial accounts as set out in Section 3, Article II of these By-Laws.  The Post Judge Advocate shall be responsible for the orderly conduct of disciplinary procedures.

Section 6.  Duties of the Post Historian—The Post Historian shall be charged with the individual records and incidents of the Post and Post members and shall perform such other duties as may properly pertain to the office as may be determined by the Post or Post Executive Committee.

Section 7.  Duties of the Post Chaplain—The Post Chaplain shall be charged with the spiritual welfare of the Post comrades and will offer divine but non-sectarian service in the event of dedications, funerals, public functions, etc., adhere to such ceremonial rituals as are recommended by the National or Department Headquarters from time to time.

Section 8.  Duties of Post Sergeant at Arms—The Post Sergeant at Arms shall preserve order at all times and meetings and shall perform such other duties as may be from time to time assigned to the Post Sergeant at Arms by the Post Commander or Post Executive Committee.  The Post Sergeant at Arms shall have charge of the Post Colors and shall not display or permit them to be displayed without specific authority of the Post Commander.

Section 9.  Duties of Post Service Officer—The Post Service Officers shall comply with the Service Officer’s Manual and Post Officers Guide of The American Legion, and recommendations of National and Department Headquarters, and needs of this Post.